Moving your business is a decision hard to make. If you have researched a new market and you think that relocation is the best solution for your business then you need to move your business as stress-free as possible.
Hire a moving company or do it yourself?
Of course, this depends mostly on how big is your business. That is office space or building. If you have a small business then you are probably wondering if you can do it yourself.
When deciding on relocating your office, always leave enough time to prepare and pack. You can pack first things that you do not use so often. Find and prepare all the packing supplies that you might need. Organize how to pack everything and then do it gradually. For smaller office supplies, you can get free boxes to use. When it comes to more expensive office equipment, make sure that you are using the right packing materials. Get some moving boxes so you are sure that it won’t damage during transport.
On the other hand, if you own a larger business, the best solution is for you to hire a moving company. Contact the movers as soon as possible. Leave enough time to do proper research and find a reliable moving company. If you have enough time, you can get several price quotes and find the best solution for your business. Check for the services that movers provide. If they have a packing service and it is in your budget, then be sure to use this as well. The moving company has the experience that is needed to relocate your business safely and efficiently.
Make an inventory list
The organization is very important when you are moving your business. Make an inventory list. This way you will know exactly what you have in your office until the smallest details. You can pack smaller office supplies and agree with movers that they pack all the big ones.
This is a good time to throw out everything you do not use. People tend to keep many things just in case they need them again. If you haven’t used it for a long time, chances are that you will not use it again.
The inventory list has to include everything in your office:
- Documents, guarantees, manuals, and other important papers
- Office supplies
- Large equipment
- Electric appliances
- Furniture – big and small
Consider will you need help to disassemble furniture and ask your movers if they can do this. If you want to save some money and do it yourself, be sure that you are able to put everything together in your new office space. Measure all the large items so you know that everything fits as you planned.
Location, location, location
Many successful people say that in some line of business location is everything. Check the place you are moving to before you decide on everything. Make sure that it is a good space for your business. If your business has grown, then you need a larger space. Nevertheless, make sure that is a little larger then you need. Maybe your business will grow more in some time, and this way you won’t have to move soon.
Include your employees
When you plan your business relocation, you need to divide tasks and include your employees.
It will be less stressful for everybody if you make a relocation plan and brief your staff on their job assignments. If you are hiring movers then make sure that you choose a company with a lot of experience in commercial moving. It is not the same as residential move, so you need professionals so your relocation is stress-free and cost-efficient. Your employees will have the help they may need during that relocation. Good organization and coordination mean you will minimize downtime.
Change your contact information
You can do this before you move your business. This way you will save some time and you will be able just to continue with your work. If you have some ongoing advertisements, make sure to change them as well. Don’t forget about your business cards, memo and documents, website and other contact information. Make sure that you inform your clients and change invoices for the payments you are waiting.
Set up communications in advance
To avoid all possible downtime of your business make sure to set up internet connections, phone line and the rest that you may need in your office. Plan this ahead so you can start right away when you relocate your equipment. You need somebody to connect all the cables and computers, security system etc.
Potential problems when moving your business
Long distance business moving is different regarding so many things. Any number of reasons could encourage you to do so. If you have already decided to relocate, consider that you need to change a number of things. You will have to replace your employees, for example. So think in advance, about training new workers. This means that you have to find new qualified employees.
At first, you will probably have to keep both offices. This is at least for a couple of weeks, because of your clients and workers, as well.
Consider the cost of this relocation. Beside the price of moving your business, there is also a price of moving home. Therefore, you will have to do a lot to relocate long distance. If you have a moving already in planning than hire a moving company in order to avoid all the possible mistakes. Moving your business is hard and stressful, but moving home at the same time really demands a lot of help. Therefore, when you hire a reliable mover company you are getting helpers who have done this already for a number of times. Use commercial movers so you relieve yourself of stress. Let qualified and experienced movers do their job. Just make sure that you choose the right kind of moving company because this is more complicated than usual residential moving.